Project Management Office
Discover how Entlix streamlined operations for Connect 2 Cleanrooms, boosting collaboration and efficiency with tailored solutions.
Project Overview
Connect 2 Cleanrooms, a leading provider of cleanroom solutions, partnered with Entlix to streamline their project management processes and improve team collaboration. Over the course of seven months, we implemented customized solutions using monday.com tools and API integrations, delivering a 20% improvement in operational efficiency and saving over 5,000 hours annually. This collaboration showcased the transformative power of tailored workflow solutions in a highly specialized industry.
The company faced challenges in tracking project progress, managing resources efficiently, and maintaining clear communication across teams, which led to inefficiencies and costly delays.
The Issues We Set Out to Solve
Breakdown In Internal Team
Connect 2 Cleanrooms faced significant challenges with internal communication, which disrupted workflows and delayed projects. Teams often relied on scattered emails and meetings to share updates, leading to confusion about task ownership, priorities, and deadlines. This lack of a centralized communication system created bottlenecks, causing duplicated efforts, missed milestones, and delays in delivering high-quality cleanroom solutions.
Limited Visibility
The absence of real-time visibility into project progress made it difficult for teams to stay aligned, especially as operations grew more complex. Employees felt frustrated and overwhelmed by the inefficiencies, which impacted morale and hindered collaboration across departments.
Undefined Ownerships
Undefined ownerships in a system can create challenges in accountability, task delegation, and overall project efficiency. When roles or responsibilities are not clearly defined, it becomes difficult to track progress, assign tasks, or resolve issues effectively.
There were missed deadlines, and misunderstandings among stakeholders. To address this, a well-structured system should include clear ownership fields for each task or deliverable, ensuring that every element of the process has an accountable individual or team assigned to it. This fosters transparency, streamlines communication, and ensures that projects remain on track.
KPI’s
C2C faced significant challenges as no KPIs were being tracked for either projects or internal team members, resulting in a lack of measurable performance metrics. This absence of KPIs made it difficult to assess project progress, team efficiency, or identify areas for improvement. Without a structured system to track performance, C2C was unable to make data-driven decisions, and accountability within teams was unclear.
Implementing KPIs for both projects and internal teams was a critical step in improving operational transparency and driving more effective project management.
Limited Oversight
C2C faced a major issue with limited oversight, as program directors and planners struggled to track project statuses and identify critical issues in real time. This lack of visibility into ongoing projects resulted in delayed decision-making, making it challenging to spot bottlenecks and address problems before they escalated.
Without a centralized system providing up-to-date information, departments often operated in silos, leading to miscommunications and inefficient resource allocation. As a result, C2C was unable to optimize workflows, effectively manage timelines, or maintain a clear understanding of the overall project landscape.
Key Challenges Addressed and Solutions Implemented
To tackle the challenges faced by Connect 2 Cleanrooms, we implemented a multi-faceted solution tailored to their unique needs
Centralized Project Tracking with the Master Project Board
Centralize and streamline project tracking across all departments. This board provided a comprehensive overview of every active project, including key details such as project name, status, project manager, timelines, and country. It allowed C2C to track and visualize all ongoing projects in one place, offering real-time insights into the progress, deadlines, and resource allocation.
Efficient Project Planning Made Simple
The Gantt chart displayed a clear, graphical representation of each project's start and end dates, key milestones, and task dependencies. This allowed project managers to track progress, adjust schedules, and identify potential delays in real time. The interactive nature of the Gantt chart made it easy to adjust timelines, reallocate resources, and ensure that projects stayed on track.
Optimizing Design Team Workloads
We introduced tools to manage design team workloads effectively, ensuring balanced task distribution and improved productivity. With real-time tracking and clear visibility into assignments using monday.com, Connect 2 Cleanrooms’ design teams could focus on delivering high-quality results without the risk of burnout, missed deadlines, or miscommunication issues.
The Project Manager's Dashboard
The dashboard also highlighted key metrics, such as the value per project and the number of projects per manager, offering insights into resource distribution and potential capacity issues. By visualizing both the project count and value allocation, the dashboard enabled project managers to prioritize tasks effectively, balance workloads, and ensure that high-value projects received the necessary attention, improving both project efficiency and team performance.
Enhancing Team Communication
We implemented tools to streamline team communication, fostering real-time collaboration and clarity across departments. With monday.com as a centralized platform, Connect 2 Cleanrooms eliminated communication silos, enabling seamless updates, clear task ownership, and improved teamwork on every project.
Boosting Visibility and Synchronization
We introduced solutions to enhance visibility and synchronization across teams, ensuring everyone stayed aligned on project goals. Using monday.com dashboards, Connect 2 Cleanrooms gained real-time insights into progress, priorities, and task dependencies, fostering better collaboration and informed decision-making.
Optimizing Team and Task Alignment
We implemented solutions to ensure all teams and departments stay aligned with project goals. By centralizing task management and integrating workflows, our process enables seamless collaboration across various roles and responsibilities.
“Our business grew through managing more complex, simultaneous projects, but the challenge was avoiding missed milestones and protecting our reputation. Monday.com became our solution . Omer's ability to understand our needs, and create a clear, accessible platform for both leadership and management was invaluable.”
